Document Scanning Services Los Angeles

Document scanning is the process of digitizing paper documents – converting them from paper format to digital images or text through the help of high-speed scanners. When in combination files are properly indexed, the documents make it easy for them to be searched and accessible through a computer or other devices they are stored on.

Document scanning involves certain stages that help businesses and organizations take advantage of going paperless without spending lots of time and money that can be invested in other company goals. The process of scanning documents involves the following stages:

• Preplanning: This stage involves a Turn Source Imaging professional walking you through every process of document scanning from document shipping to indexing and completion.


• Document shipping: This is the stage where you ship the documents to us, and we take the inventory using our error-free inventory system.
  


• Document preparation: This stage involves our highly-trained preparation staff preparing the documents by removing staples, repairing torn pages, separating important records, and seeking out hindrances that could potentially make the scanning process slow.


• Enhanced document scanning: After the documents have been prepared by our preparation staff, we then send them over to the scanning department, where we use high-quality commercial scanners to scan them.


• Indexing and data capture: This stage involves indexing the documents after they are being digitized. This stage allows each document to be easily searchable with keywords – using OCR (Optical Character Recognition).


• Quality review: This stage involves reviewing scanned and indexed documents by our Q & A to detect issues and correct them.

You can certainly scan your documents yourself if they are very small in amount. However, with documents in large volumes, you need Turn Source Imaging as the process of scanning large documents is time-consuming and can also be a waste of money for you. For one, you need professional equipment, staff, and expertise to scan large documents in quality formats. Secondly, the time and money to be invested in a DIY could be focused on better company objectives or goals. Large document scanning requires expertise and experience, which you or your employees may not have.

Although we currently scan over 40 – 60 boxes of documents per day (or 100,000 – 150,000 pages), there are lots of variables that can influence these figures. Some of these variables include questions like:

• How many boxes or pages of documents do you need to scan?


• What types of documents do you need to scan?


• How neat are your documents?


• Do we need to scan each document as a PDF and name it 4 – 5 fields of information?


• Do we scan the folder of documents and group them in a single field?

To get a more specific completion date, Contact Us for a free consultation.

Your company should scan its paper documents and go paperless to increase the speed at which your employees (or you) are able to obtain any file from your storage. When you digitize your company documents, you provide security to your files and limit the rate at which the documents may get lost or damaged. Digitizing your files will improve your employee’s work rate. Instead of wasting time searching through cabinets, warehouse, or boxes, the documents can easily be searched for using each document’s assigned keyword.

At the moment, we do not offer storage management or software solution services. However, this is a service we are currently developing. We hope to introduce this in the nearest future.

The cost of scanning your documents depends solely on certain factors. Some of these factors include:

• The number of boxes (or pages) you need to be scanned.


• The types of documents involved (such as books, maps, backfiles, journals, hand notes, etc.).


• The extra services you require along with the scanning (such as shredding).


• The number of obstructions we have to deal with (such as the volume of wrinkles, staples, clips, and wears and tears).

To determine a fixed cost for your documents, you may need to schedule a free consultation with us through our Contact Us page or message or call us directly at info@turnsourceimaging.com and (714) 276-1111.

Turn Source Imaging takes great efforts to ensure all documents and information in them are protected both cyber-wise and physically. Our facility is equipped with security cameras, motion sensors, and firewalls that help us monitor how our employees handle clients’ documents. Furthermore, we built sufficient security into many of our processes, such as inventory tracking and quotas, when employees complete projects. In addition, every project we take goes through a strict chain of custody. To conclude, we comply with the privacy laws of HIPPA (Health Insurance Portability and Accountability Act) and ITAR (International Traffic in Arms Regulations).

Yes, they will! We scan documents in resolutions ranging from 200DPI to 1200DPI – depending on certain factors such as the file size and picture quality. You can always request a sample when we commence scanning.

Providing you with a document, whether already scanned or not, is seamless to us. Due to our inventory tracking system, we can easily scan or search for the document and have it emailed through our company’s file share to you – even when we have projects in the queue.

The number of paper documents is calculated by the number of boxes you have. A box typically contains an average of 2,500 sheets of paper documents. To learn more about how we calculate your paper documents, please Contact Us.

The name of the files or how you can easily locate them after they are scanned and indexed will be explained to you before or upon the scanning commencement. It is a simple process which any individual should know or learn within minutes.

Newly-scanned documents are either converted to PDF or TIF file formats. However, we can also convert the images or texts to other formats, such as Word using OCR (Optical Character Recognition), which is able to read and extract texts from any image. Meanwhile, the most common format is the PDF, which makes the documents easily searchable by their keywords.

This depends on what you want us to do with them. You may choose to have them returned to you or shredded/destroyed for a very cheap fee.

Yes, like the other services we offer, we also charge for shredding your scanned documents at your request. Shredding, when compared to scanning, is relatively cheap.

Yes, we do! We scan documents in black and white and in their original colors. This will be discussed during the consultation call we have with you. Please, Contact Us now to schedule a free consultation.

Yes, we do! We scan all types of paper documents and images, including handwritten and typed documents. We have special scanning machines for large documents, such as maps, journals, and magazines.

Yes, we offer on-site services. This service is customized and requires special charges due to the extra labor and time. You can Contact Us to discuss more about this. We will respond as soon as reasonably possible to discuss the process, including how to inspect the office location.

We recommend that you retain extra copies of the scanned documents on an external drive aside from your server or cloud storage platform. Notwithstanding, files can be recovered from a damaged device.

We majorly serve Southern California. However, we have been able to service projects in Arizona, Oregon, Nevada, etc.