Document Digitization Services
High-quality document scanning services for projects of any size.
Welcome to Turn Source Imaging, your premier destination for document digitization services. Our state-of-the-art document digitization service is designed to transform your physical documents into high-quality digital formats, ensuring that your valuable information is preserved, accessible, and easily manageable. With a focus on efficiency and accuracy, our document digitizing services cater to a wide range of industries and document types, providing you with a seamless transition from paper to digital. Whether you’re looking to digitize corporate archives, legal documents, or historical manuscripts, we are here to guide you through the process, ensuring that your digital documents are secure, searchable, and ready for the future.
Reduce Your Costs
Eliminate the need for warehouse space, allowing you to reduce costs on storage (as well as office supplies).
Secure Your Document Information
Scanned documents can be password-protected, giving you the power to decide who has access to what information.
Maximize Productivity
Staff can focus on their work rather than spend time manually searching through files for documents. Each scanned document is assigned a searchable keyword, making it easy to locate the exact document needed for effective document management.
How Document Digitization Works
Document digitization is a process that converts physical documents into digital format, offering a streamlined approach to document management for businesses of all sizes. The types of documents that can undergo this transformation vary widely, encompassing everything from standard text documents and contracts to intricate drawings and historical records.
Document digitization services not only help to conserve physical space that would otherwise be used for storing paper documents but also play a pivotal role in disaster recovery planning, ensuring that critical business documents are safe from physical damage and loss. Through digitization, businesses can achieve enhanced accessibility, improved security, and cost savings, making it an indispensable strategy in the modern digital landscape.
Bulk Document Digitization Services
Large Format Digitization
On-Site Document Digitization
Day-Forward Digitization
Back-File Scanning Digitization
Book Digitzation
Benefits of Document Digitizing Services
- Enhanced Accessibility: Digitizing your documents allows for instant access to information from anywhere, facilitating remote work and collaboration.
- Improved Security: Digital documents can be securely backed up and encrypted, significantly reducing the risk of loss, theft, or damage.
- Cost Savings: By transitioning to a digital archive, you eliminate the need for physical storage space and reduce printing and paper costs, leading to substantial financial savings over time.
Types of Documents We Digitize
At Turn Source Imaging, we specialize in converting a wide array of documents into digital formats, leveraging our advanced technology to ensure each document is captured with the highest fidelity. Our services are designed to accommodate the diverse digitization needs of various industries, ensuring that no matter the type of document, we can transform it into a high-quality digital version.
- Office Documents: Including but not limited to reports, memos, correspondence, and business plans.
- Legal Papers: Contracts, case files, agreements, and other legal documentation.
- Architectural Drawings: Blueprints, site plans, and detailed construction documents.
- Historical Manuscripts: Letters, journals, diaries, and other archival materials that require careful handling.
- Financial Records: Invoices, financial statements, and ledgers.
- Medical Records: Patient files, medical histories, and other confidential health documents.
- Educational Materials: Textbooks, research papers, and academic archives.
- Technical Manuals: Guides, instruction manuals, and reference materials.
- Photographs and Artworks: Images requiring high-resolution digitization to preserve detail and color.
Our commitment to quality ensures that every document, whether text-based or graphic, is digitized with precision, making your transition to digital records seamless and efficient.
Document Digitization Service: Our Process
Step 1: Pre-Planning
Our document digitization process begins with a thorough pre-planning phase, where we collaborate with you to understand your specific needs and objectives. This step ensures that the digitization project is tailored to your requirements, including determining the scope, timeline, and any special considerations for your documents.
Step 2: Document Shipping
Once the project scope is defined, you'll ship your documents to our secure facility. We handle your documents with the utmost care from the moment they arrive, ensuring they are stored safely and organized efficiently for the digitization process.
Step 3: Document Preparation Service
Before digitization, our team performs a comprehensive document preparation service. This involves removing staples, smoothing out creases, and repairing any damages to ensure that your documents are in the best condition for digitization.
Step 4: Enhanced Document Digitization
Utilizing state-of-the-art technology, we conduct enhanced document digitization to capture high-resolution digital images of your documents. This process is designed to preserve the integrity and readability of your documents, capturing them in the desired format with exceptional clarity.
Step 5: Indexing and Data Capture Service
Following digitization, our indexing and data capture service organizes your digitized documents for easy access. We systematically categorize and tag each document with relevant metadata, making it simple for you to search and retrieve information quickly.
Step 6: Quality Review Service
Our quality review service is the final step in the digitization process. Each digitized document undergoes a rigorous quality check to ensure accuracy and clarity. Any discrepancies are corrected, guaranteeing that the final digital product meets our high standards and your expectations.
If you have a very small number of paper documents, schedule a visit with a Turn Source sale representative at one of our document scanning locations.
Which Documents Should I Scan?
You can scan any type of document with a document scanning service – This includes documents that contain both text and images. With our document scanning services, resolutions can be scanned that range from 200DPI to 1200DPI, depending on the file size and original image quality. A sample scan can be provided upon request.
Document Scanning Formats
When providing you with document scanning services, we can digitize your documents to any format you prefer, including PDF and TIFF. Our experienced staff can also help you decide which is the better format depending on the documents being digitized. If you are a photographer and have documents that contain images (especially ones you will want to edit without compromising image quality) then the TIFF format is most likely the best option for you. If you have documents containing mainly text and you need to archive these images, as well as have the option for flexible security access permissions, then the PDF format is the most appropriate choice.
Providing Document Digitization Services Throughout Southern California
We are proud to offer premier document digitization services across Southern California, ensuring businesses in this vibrant region can easily transition to digital document management.
- Los Angeles
- San Diego
- San Francisco
Our team is dedicated to providing tailored document digitization solutions across Southern California, ensuring your digital transition is smooth, secure, and aligned with your specific business requirements.
Need Help With Digitizing Your Documents? Contact Turn Source Imaging Today
If you’re looking to streamline your document management process with professional document digitization services, look no further than Turn Source Imaging. Whether you’re in Los Angeles, San Diego, San Francisco, or anywhere in Southern California, we’re here to support your digitization needs. Contact us today to get started or to learn more about how our comprehensive document digitization solutions can transform your business operations, enhance accessibility, and safeguard your valuable information for the future. Let Turn Source Imaging be your partner in embracing the digital age with confidence and ease.
Frequently Asked Questions
- How do you ensure the security of documents during the digitization process?
- What is the turnaround time for your document digitization services?
- What file formats can you digitize documents into?
- Are your digitization services compliant with industry regulations?
We adhere to strict security protocols, including secure document handling, encrypted data storage, and confidential processing environments, to ensure your documents are protected at every step of the digitization process.
The turnaround time varies depending on the volume and complexity of the documents. However, we work closely with you to establish a timeline that meets your needs without compromising on quality.
We offer digitization into a variety of file formats, including PDF, TIFF, JPEG, and more. We also provide OCR services for text recognition, allowing for searchable text in PDF format.
Yes, our document digitization services comply with relevant industry regulations, including privacy laws and data protection standards. We ensure that your digitized documents meet all necessary compliance requirements.