Document Digitization Services
High-quality document scanning services for projects of any size.
Welcome to Turn Source Imaging, your premier destination for top-tier archive scanning services. Our comprehensive archival scanning services are designed to transform your physical documents, photographs, and historical materials into high-quality digital formats. With a focus on precision, security, and accessibility, we offer tailored solutions to meet the unique needs of your project. Whether you’re looking to safeguard family photos, historical documents, or corporate records, our services are designed to provide secure, accessible, and high-quality digital versions of your valuable assets. Trust us to transform your physical archives into a digital legacy that stands the test of time.
Reduce Your Costs
Eliminate the need for warehouse space, allowing you to reduce costs on storage (as well as office supplies).
Secure Your Document Information
Scanned documents can be password-protected, giving you the power to decide who has access to what information.
Maximize Productivity
Staff can focus on their work rather than spend time manually searching through files for documents. Each scanned document is assigned a searchable keyword, making it easy to locate the exact document needed for effective document management.
How Archive Scanning Works
Archive scanning services are a specialized process aimed at converting physical documents, photographs, and other archival materials into digital formats. This service is essential for preserving historical records, managing extensive document collections, and enhancing accessibility to important information. Through meticulous handling and the use of advanced scanning technology, these services capture the detail and integrity of original documents, ensuring that every nuance is preserved in the digital replica. This process not only safeguards the physical condition of the original materials but also facilitates easy access, sharing, and management of the content in a digital environment.
Bulk Document Scanning Services
Large Format Scanning
On-Site Document Scanning
Benefits of Archival Scanning Services
- Enhanced Accessibility: Digitizing your documents allows for easy retrieval and sharing, ensuring critical information is at your fingertips, anytime and anywhere.
- Improved Security: Digital documents can be securely backed up and encrypted, significantly reducing the risk of loss, theft, or damage compared to physical files.
- Space Efficiency: Converting paper archives to digital formats frees up valuable physical space, eliminating the need for bulky filing cabinets and storage rooms.
Types of Documents We Can Archive
At Turn Source Imaging, we understand that every archive is unique, encompassing a wide range of document types each holding significant value. Our state-of-the-art scanning services are equipped to handle a diverse array of documents, ensuring that your entire collection is digitized with precision and care. Below is a list of the types of documents we can archive:
- Historical manuscripts and letters
- Legal documents and contracts
- Medical and healthcare records
- Financial records and invoices
- Technical and engineering drawings
- Photographs and slides
- Newspapers and magazines
- Personal diaries and journals
- Educational and research materials
- Government and municipal records
Whether your archive consists of personal memories, corporate documents, or historical records, our expert team is ready to assist you in preserving and accessing your valuable information in the digital age.
Archive Scanning Services: Our Process
Step 1: Pre-Planning
Before any scanning begins, we collaborate with you to understand your specific needs and objectives. This step ensures that we tailor our services to meet your requirements, including determining the scope of the project and the desired output formats.
Step 2: Document Shipping
You securely send your documents to our facility, where they are received and handled with the utmost care. We offer guidance on the best practices for packing and shipping your documents to ensure they arrive safely and are ready for processing.
Step 3: Document Preparation Service
Upon arrival, your documents undergo a preparation process where they are carefully organized and prepped for scanning. This includes removing staples and clips, repairing any damages, and sorting the documents to optimize the scanning workflow.
Step 4: Enhanced Document Digitization
Our state-of-the-art scanners then digitize your documents, capturing high-resolution images of each page. This step involves using advanced technology to ensure the best possible quality, including color correction and image enhancement techniques.
Step 5: Indexing and Data Capture Service
After scanning, each document is indexed and, if required, data is captured through OCR (Optical Character Recognition) technology. This process makes your documents easily searchable and retrievable, organizing them in a way that meets your specific access and management needs.
Step 6: Quality Review Service
Finally, every digitized document goes through a rigorous quality review to ensure the highest standards are met. Our team carefully checks the accuracy and clarity of the scans, making any necessary adjustments to guarantee your satisfaction with the final digital archive.
If you have a very small number of paper documents, schedule a visit with a Turn Source sale representative at one of our document scanning locations.
Which Documents Should I Scan?
You can scan any type of document with a document scanning service – This includes documents that contain both text and images. With our document scanning services, resolutions can be scanned that range from 200DPI to 1200DPI, depending on the file size and original image quality. A sample scan can be provided upon request.
Document Scanning Formats
When providing you with document scanning services, we can digitize your documents to any format you prefer, including PDF and TIFF. Our experienced staff can also help you decide which is the better format depending on the documents being digitized. If you are a photographer and have documents that contain images (especially ones you will want to edit without compromising image quality) then the TIFF format is most likely the best option for you. If you have documents containing mainly text and you need to archive these images, as well as have the option for flexible security access permissions, then the PDF format is the most appropriate choice.
Offering Archival Scanning Services Throughout Southern California
Our team is proud to offer comprehensive document digitization services across Southern California, catering to a wide range of industries and individual needs. Here are the areas in Southern California where our services are available:
- Los Angeles
- San Francisco
- San Diego
We are dedicated to providing exceptional document digitization services throughout these pivotal regions, ensuring your documents are preserved for future generations.
Looking to Archive Your Existing Documents? Contact Turn Source Imaging Today
If you’re seeking professional archive scanning services that guarantee precision, security, and accessibility for your valuable documents, Turn Source Imaging is here to serve you. Don’t let your important documents deteriorate with time. Contact us today to get started or to learn more about how we can help preserve your archives for generations to come. Trust in Turn Source Imaging to transform your physical documents into a lasting digital legacy.
Frequently Asked Questions
- How do you ensure the security of my documents during the scanning process?
- Can you handle large-scale digitization projects?
- What file formats can you provide for the digitized documents?
- How do I get started with your archival scanning services?
Your documents' security is our top priority; they are handled only by our vetted professionals in a secure facility, and we employ strict protocols including encryption for digital files to ensure their safety at every step of the process.
Yes, we are equipped to manage large-scale digitization projects with efficiency and accuracy. We have the capacity to process extensive archives, ensuring timely delivery without compromising on quality.
We can provide digitized documents in a variety of formats including PDF, TIFF, JPEG, and others, depending on your specific needs and the intended use of the digital files.
Getting started is easy – simply contact us at Turn Source Imaging with details about your project. Our team will guide you through the process, from initial consultation to the safe delivery of your digitized archives.