How to Scan a Legal Size Document

What is a Legal Size Document?

A legal size document is a paper format that measures 8.5 x 14 inches. This size is commonly used for legal paperwork, contracts, real estate documents, and other formal records. The larger size presents unique challenges when it comes to scanning, as not all scanners are equipped to handle these dimensions efficiently.

Why Scan Legal Size Documents?

Scanning legal size documents offers several benefits:

• Preservation: Digitizing documents helps preserve them from physical damage over time.
• Accessibility: Digital files can be easily accessed and shared electronically.
• Space-saving: Reduces the need for physical storage space.
• Organization: Digital files can be organized and retrieved quickly.

Step-by-Step Guide on How to Scan a Legal Size Document

Step 1: Setting Up Your Scanner

Start by ensuring your scanner is properly connected to your computer and turned on. Install any necessary drivers and scanning software that came with your device. Place the scanner on a flat, stable surface.

Step 2: Preparing the Document

Make sure your legal size document is free of staples, paper clips, and any folds or creases that could affect the scan quality. If the document is double-sided, be prepared to scan both sides if your scanner does not have duplex capabilities.

Step 3: Configuring the Scan Settings

Open your scanning software and select the appropriate settings for a legal size document. Here’s how to do it:

• Resolution: Choose a high resolution (300 DPI or higher) to capture detailed images.
• Color Settings: Select color, grayscale, or black and white based on the document's content.
• File Format: Decide on the file format (PDF, TIFF, JPEG) that suits your needs. PDF is often preferred for legal documents due to its compatibility and ease of use.

Step 4: Scanning the Document

Place the document on the scanner bed. Align it properly to ensure the entire document is captured. If your scanner has an automatic document feeder (ADF), you can load multiple pages for batch scanning. Press the scan button on the scanner or use the software to initiate the scan.

Step 5: Reviewing and Saving the Scan

Once the scan is complete, review the scanned image on your computer to ensure it’s clear and complete. If needed, use the software to crop, rotate, or adjust the scan. Save the file to your desired location on your computer, ensuring you label it appropriately for easy retrieval.

Troubleshooting Common Issues

• Scanning Software Not Recognizing Legal Size: Ensure your scanning software is updated to the latest version. Check the settings to confirm you’ve selected the correct paper size.
• Scan is Cut Off: This often occurs if the document is not aligned properly on the scanner bed. Reposition the document and try scanning again.
• Poor Scan Quality: Increase the resolution setting and make sure the scanner glass is clean and free of dust or smudges.

Professional Document Scanning Services

For businesses or individuals with large volumes of legal size documents to scan, professional scanning services can be a practical solution. Our team here at Turn Source Imaging offers comprehensive document scanning and digitization services designed to handle legal size documents with precision and efficiency.

About Turn Source Imaging

Turn Source Imaging specializes in professional document scanning and digitization services, catering to both on-site and off-site needs. Our state-of-the-art equipment and experienced team ensure high-quality scans for all document sizes, including legal size documents. Whether you need to digitize a few documents or manage a large-scale scanning project, we provide tailored solutions to meet your requirements.

Contact Turn Source Imaging Today for Document Scanning Services in California

Scanning legal size documents doesn’t have to be a daunting task. By following the steps outlined in this guide, you can efficiently scan and digitize your legal documents. However, for those living in California who require professional assistance, Turn Source Imaging is here to help. Our expertise in document scanning ensures that your important legal documents are handled with the utmost care and accuracy. 

Explore our service areas and contact us today to get started or learn more about how we can assist you in managing your document digitization needs.