Document scanning with Turn Source enables you to have projects scanned in either TIFF or PDF format. But which choice is the best option for your document scanning needs? This article will explain everything you need to know about the TIFF format vs PDF format so that you can decide which is better for your business.
What Exactly Is Document Scanning?
Document scanning is the process of digitizing paper documents – converting them from paper format to digital images or text through the help of high-speed scanners. Businesses, institutions, and individuals choose to use document scanning services in Los Angeles because it can reduce storage and office supply costs, secure information, and maximize productivity among employees. With document scanning services, files are indexed so that searching for any document is easy and efficient for staff.
What Does the TIFF Document
Mean?
TIFF stands for Tag Image File Format. This format is most compatible with images that you plan to edit in the future. TIFF files are also compatible with popular photo editing programs such as PhotoShop. Here are a few examples of when your document should be saved in the TIFF format:
- When your documents need to be annotated without altering the document itself.
- When you need to add or edit images within a document.
- When you need to quickly and easily export files out of a specific document management software.
Pros of TIFF Files
- There’s no compression when images are saved.
- Images retain their high-quality.
- Channel transparency is supported (pixels within the image are easily hidden or erased)
- TIFF files offer versatility.
Cons of TIFF Files
- TIFF files are not supported by several applications.
- Advanced imaging support is limited.
What Does PDF Mean?
PDF stands for Portable Document Format and requires the Adobe Acrobat Software. Historically, TIFF files were the go-to option for saving documents in the early 2000s, but PDF files have drastically increased in popularity over the years as a result of their portability. One difference between TIFF and PDF is also that PDF can practically be used on all platforms. Here are some examples of when your document should be saved as a PDF:
- When you need to archive documents and ensure that the documents will retain their quality, readability, and viewability over the years.
- When you need to view and print significantly large documents.
Pros of PDF Files
- Ability to archive without compromising quality
- PDFs consistently display the same content layout on various operating systems
- Various types of content can be integrated (for example text, images, vector graphics)
- Customized levels of security and viewing permissions
- Easy to read
Cons of PDF Files
- Can be difficult to edit
Are There Similarities Between PDF and TIFF?
While there are many differences between a TIFF file vs PDF, there are two similarities between the two formats, which are their searchability and printability.
PDF and TIFF Files are Searchable
Need to find a specific file? You can search for it by name on your computer, whether it’s saved as a PDF or TIFF file. At Turn Source, we use a software process called Optical Character Recognition (OCR) that recognizes typed text in a picture or image. This enables you and your employees to conduct text-related searches within both PDF and TIFF files by simply using CTRL + F and typing in the assigned title or keyword.
PDF and TIFF Files can be Printed
When it comes to TIFF vs PDF for printing, both formats can be easily printed and retain their quality. To find out which format will produce the best quality print-job, we recommend speaking with a Turn Source team member about your specific documents.
What is the Difference Between TIFF and PDF?
Readability
When it comes to the readability of PDF vs TIFF, PDFs are much easier to view than TIFFs and also allow for commenting within the PDF and printing from any device. TIFFs do not offer the same level of flexibility.
Security Features
Your PDF files can be password-protected and assigned specific viewing and printing access. If you decide later you would like to remove specific document access, you can easily do so with a PDF. With TIFF files, while you have the option of disallowing access to specific viewers, the security permissions are by far more limited than PDFs. And with TIFF files, once you share access with another user, it is very difficult to revoke that access.
Archiving
PDF was designed with archiving in mind, specifically long-term archiving. With PDF files, you can feel assured that the readability (and ability to view the documents) will be available for an infinite amount of years to come. Major publications and libraries utilize PDF files for this reason. TIFF file formatting is no longer as popular of a selection as PDF and therefore, fewer publications and businesses are choosing to archive in this format
Is TIFF or PDF Better?
Choosing to have your files saved as a PDF vs TIFF ultimately comes down to the type of documents you have that need to be digitized - If you are a photographer and have documents that contain images (especially ones you will want to edit without compromising image quality) then the TIFF format is most likely the best option for you. On the other hand, if you have documents containing mainly text and you need to archive these images, as well as have the option for flexible security access permissions, then the PDF format is the most appropriate choice.
Document Scanning with Turn Source Imaging
At Turn Source, our team of experts can answer any questions you have about PDF and TIFF formats and help you make a decision on which format is best for your needs.
Effortlessly convert your paper documents into a usable digital format with Turn Source Imaging. As southern California’s leading document scanning service, we offer convenience, efficiency, and savings to individuals, businesses, and institutions. We’ll create a tailored plan that meets your budget, turnaround time, and expectations.
Ready to get started with document
scanning and document imaging?
Frequently Asked Questions
- Why would you use a TIFF File?
- Which file format will the documents be saved as?
- How should I name my files/how will I locate my files?
- Will the scanned documents produce great picture quality?
- What happens to my paper documents when the scanning is completed?
- Do you charge for the shredding of scanned documents?
- Our documents have a restriction. Can you scan them at our office?
- Do you also scan documents to retain their colors?
TIFF files are frequently used among graphic designers and photographers who need to edit images without comprising the quality of the images.
Newly-scanned documents are either converted to PDF or TIF file formats. However, we can also convert the images or texts to other formats, such as Word using OCR (Optical Character Recognition), which is able to read and extract texts from any image. Meanwhile, the most common format is the PDF, which makes the documents easily searchable by their keywords.
The name of the files or how you can easily locate them after they are scanned and indexed will be explained to you before or upon the scanning commencement. It is a simple process which any individual should know or learn within minutes.
Yes, they will! We scan documents in resolutions ranging from 200DPI to 1200DPI – depending on certain factors such as the file size and picture quality. You can always request a sample when we commence scanning.
This depends on what you want us to do with them. You may choose to have them returned to you or shredded/destroyed for a very cheap fee.
Yes, like the other services we offer, we also charge for shredding your scanned documents at your request. Shredding, when compared to scanning, is relatively cheap.
Yes, we offer on-site services. This service is customized and requires special charges due to the extra labor and time. You can Contact Us to discuss more about this. We will respond as soon as reasonably possible to discuss the process, including how to inspect the office location.
Yes, we do! We scan documents in black and white and in their original colors. This will be discussed during the consultation call we have with you. Please, Contact Us now to schedule a free consultation.