What Is Document Imaging?

Document Image Processing, also known as Document Scanning, is the process of digitizing paper documents. These hard copies of documents are converted into digital images or digital text through the use of high-speed scanners at Turn Source Imaging.

Document Imaging offers multiple benefits to businesses and individuals, including:

When paper documents are digitized, your business is able to go completely paperless, ultimately increasing the speed at which you and your employees can locate a specific document. For example, with document imaging, there is no need for employees to search through filing cabinets to locate a form or important piece of information - Instead, they can simply search for the document’s assigned keyword. At Turn Source, we index your digital files using specific single names or fields of information from an image or text to create layers of folders to recognize the files.

Document imaging technology provides extra security to your files, enabling them to be password-protected. Additionally, document image processing reduces the chance of files being lost or damaged.

When you digitize your documents, you reduce the amount of paperwork and therefore, reduce the need for warehouse space. This ends up saving you money on office supplies and storage.

A Document Specialist with Turn Source Imaging assists you from start to finish during the process of document imaging. They will answer any questions that you might have, coordinate the pick-up of your paper documents, and facilitate the actual scanning of each document provided.

A document imaging system involves working with a document specialist to scan your documents in a secure and organized manner. To do this, there are two main factors involved:

1. A Document Imaging Scanner:At Turn Source Imaging, we use a specialized scanner that quickly and accurately scans your documents. The use of a document imaging scanner enables us to digitize your documents in a way that retains their readability and overall quality.

2. Indexing Each Document: After your documents have been digitized, we index each document with searchable keywords using Optical Character Recognition (OCR) via a documents imaging software.

People often make the mistake of attempting to scan their large number of documents themselves - Unfortunately, this often leads to time-consuming work that produces low-quality images.

Document imaging involves certain stages that help businesses and organizations take advantage of going paperless without spending time and money that can be invested in other areas. The process of scanning documents involves the following:

Preplanning: A Turn Source Imaging professional will walk you through every process of document scanning from document shipping to indexing and completion. By speaking with a document scanning representative, you’ll receive an estimate for the services, as well as an ETA of when the work can be completed.

Document Shipping: After you ship the documents to us, we take the inventory using our error-free inventory system.

Document Preparation: Our highly-trained preparation staff prepares the documents for scanning by removing staples, repairing torn pages, separating important records, and seeking out hindrances in order to make the scanning process as efficient as possible.

Enhanced Document Scanning: After the documents have been prepared by our preparation staff, we then send them over to the scanning department, where we use high-quality commercial scanners to scan them.

Indexing and Data Capture: This stage involves indexing the documents after they have been digitized. This stage allows each document to be easily searchable with keywords using OCR (Optical Character Recognition).

Quality Review:This stage involves reviewing scanned and indexed documents by our Quality & Assurance team. For those with a very small number of documents, you can visit a document scanning location after scheduling with a sales representative.

Effortlessly convert your paper documents into a usable digital format with Turn Source Imaging. As southern California’s leading document scanning service, we offer convenience, efficiency, and savings to individuals, businesses, and institutions. We’ll create a tailored plan that meets your budget, turnaround time, and expectations, providing you with a document imaging solution.