When it comes to the definition of document imaging, it’s relatively straightforward - Each of your documents is scanned and digitized. However, for the document imaging process to be done accurately and quickly, you need the work of a professional document scanning service.
What is Document Image
Processing?
Document Image Processing, also known as Document Scanning, is the process of digitizing paper documents. These hard copies of documents are converted into digital images or digital text through the use of high-speed scanners at Turn Source Imaging.
Document Imaging offers multiple benefits to businesses and individuals, including:
Maximizing Productivity
When paper documents are digitized, your business is able to go completely paperless, ultimately increasing the speed at which you and your employees can locate a specific document. For example, with document imaging, there is no need for employees to search through filing cabinets to locate a form or important piece of information - Instead, they can simply search for the document’s assigned keyword. At Turn Source, we index your digital files using specific single names or fields of information from an image or text to create layers of folders to recognize the files.
Added Security
Document imaging technology provides extra security to your files, enabling them to be password-protected. Additionally, document image processing reduces the chance of files being lost or damaged.
Reducing Costs
When you digitize your documents, you reduce the amount of paperwork and therefore, reduce the need for warehouse space. This ends up saving you money on office supplies and storage.
What Does a Document Specialist
Do?
A Document Specialist with Turn Source Imaging assists you from start to finish during the process of document imaging. They will answer any questions that you might have, coordinate the pick-up of your paper documents, and facilitate the actual scanning of each document provided.
What is a Document Imaging
System?
A document imaging system involves working with a document specialist to scan your documents in a secure and organized manner. To do this, there are two main factors involved:
1. A Document Imaging Scanner:At Turn Source Imaging, we use a specialized scanner that quickly and accurately scans your documents. The use of a document imaging scanner enables us to digitize your documents in a way that retains their readability and overall quality.
2. Indexing Each Document: After your documents have been digitized, we index each document with searchable keywords using Optical Character Recognition (OCR) via a documents imaging software.
People often make the mistake of attempting to scan their large number of documents themselves - Unfortunately, this often leads to time-consuming work that produces low-quality images.
How Does Document Imaging Work?
Document imaging involves certain stages that help businesses and organizations take advantage of going paperless without spending time and money that can be invested in other areas. The process of scanning documents involves the following:
Preplanning: A Turn Source Imaging professional will walk you through every process of document scanning from document shipping to indexing and completion. By speaking with a document scanning representative, you’ll receive an estimate for the services, as well as an ETA of when the work can be completed.
Document Shipping: After you ship the documents to us, we take the inventory using our error-free inventory system.
Document Preparation: Our highly-trained preparation staff prepares the documents for scanning by removing staples, repairing torn pages, separating important records, and seeking out hindrances in order to make the scanning process as efficient as possible.
Enhanced Document Scanning: After the documents have been prepared by our preparation staff, we then send them over to the scanning department, where we use high-quality commercial scanners to scan them.
Indexing and Data Capture: This stage involves indexing the documents after they have been digitized. This stage allows each document to be easily searchable with keywords using OCR (Optical Character Recognition).
Quality Review:This stage involves reviewing scanned and indexed documents by our Quality & Assurance team. For those with a very small number of documents, you can visit a document scanning location after scheduling with a sales representative.
Document Scanning with Turn Source Imaging
Effortlessly convert your paper documents into a usable digital format with Turn Source Imaging. As southern California’s leading document scanning service, we offer convenience, efficiency, and savings to individuals, businesses, and institutions. We’ll create a tailored plan that meets your budget, turnaround time, and expectations, providing you with a document imaging solution.
Ready to get started?
Document Imaging Frequently Asked Questions
- Which file format will the documents be saved as?
- What is the definition of document imaging?
- How should I name my files/how will I locate my files?
- Will the scanned documents produce great picture quality?
- What happens to my paper documents when the scanning is completed?
- Do you charge for the shredding of scanned documents?
- Our documents have a restriction. Can you scan them at our office?
- Do you also scan documents to retain their colors?
Newly-scanned documents are either converted to PDF or TIF file formats. However, we can also convert the images or texts to other formats, such as Word using OCR (Optical Character Recognition), which is able to read and extract texts from any image. Meanwhile, the most common format is the PDF, which makes the documents easily searchable by their keywords.
Learn more about PDF vs TIFF file formats.
The document imaging definition is the digitizing of paper documents through the use of documents imaging software.
The name of the files or how you can easily locate them after they are scanned and indexed will be explained to you before or upon the scanning commencement. It is a simple process which any individual should know or learn within minutes.
Yes, they will! We scan documents in resolutions ranging from 200DPI to 1200DPI – depending on certain factors such as the file size and picture quality. You can always request a sample when we commence scanning.
This depends on what you want us to do with them. You may choose to have them returned to you or shredded/destroyed for a very cheap fee.
Yes, like the other services we offer, we also charge for shredding your scanned documents at your request. Shredding, when compared to scanning, is relatively cheap.
Yes, we offer on-site services. This service is customized and requires special charges due to the extra labor and time. You can Contact Us to discuss more about this. We will respond as soon as reasonably possible to discuss the process, including how to inspect the office location.
Yes, we do! We scan documents in black and white and in their original colors. This will be discussed during the consultation call we have with you. Please, Contact Us now to schedule a free consultation.