What is the Process of Scanning a Document?

Document scanning is the process of digitizing paper documents – converting them from paper format to digital images or text through the help of high-speed scanners. Businesses, institutions, and individuals choose to use document scanning services in Los Angeles because it can reduce storage and office supply costs, secure information, and maximize productivity among employees. With document scanning services, files are indexed so that searching for any document is easy and efficient for staff.

Document scanning involves certain stages that help businesses and organizations take advantage of going paperless without spending time and money that can be invested in other areas. The process of scanning documents involves the following stages:

Preplanning: A Turn Source Imaging professional will walk you through every process of document scanning from document shipping to indexing and completion. By speaking with a document scanning representative, you’ll receive an estimate for the services, as well as an ETA of when the work can be completed.

Document Shipping: After you ship the documents to us, we take the inventory using our error-free inventory system.

Document Preparation: Our highly-trained preparation staff prepares the documents for scanning by removing staples, repairing torn pages, separating important records, and seeking out hindrances in order to make the scanning process as efficient as possible.

Enhanced Document Scanning: After the documents have been prepared by our preparation staff, we then send them over to the scanning department, where we use high-quality commercial scanners to scan them.

Indexing and Data Capture:This stage involves indexing the documents after they have been digitized. This stage allows each document to be easily searchable with keywords using OCR (Optical Character Recognition).

Quality Review:This stage involves reviewing scanned and indexed documents by our Quality & Assurance team. For those with a very small number of documents, you can visit a document scanning location after scheduling with a sales representative.

What if I Need a Document During Scanning? Should you need a document during scanning, we can easily scan or search for the document with our inventory tracking system. We then email it to you through our company’s file share.

What Happens to My Paper Documents When the Scanning is Complete? Once the scanning is complete, we can either return the documents to you or we can shred them for a minimal fee.

Turn Source Imaging takes great efforts to ensure all documents and information in them are protected both cyber-wise and physically. Our facility is equipped with security cameras, motion sensors, and firewalls that help us monitor how our employees handle clients’ documents. Furthermore, we built sufficient security into many of our processes, such as inventory tracking and quotas, when employees complete projects. In addition, every project we take goes through a strict chain of custody and we comply with the privacy laws of HIPPA (Health Insurance Portability and Accountability Act) and ITAR (International Traffic in Arms Regulations).

Effortlessly convert your paper documents into a usable digital format with Turn Source Imaging. As southern California’s leading document scanning service, we offer convenience, efficiency, and savings to individuals, businesses, and institutions. We’ll create a tailored plan that meets your budget, turnaround time, and expectations.