Why Should I Use a Document Scanning Service?

You might be wondering what the benefits are of scanning your documents and using a document scanning service. The advantages include the following:

Scanning paper documents and going completely paperless increases the speed at which you and your employees are able to obtain any file from storage. Instead of spending hours searching filing cabinets for specific paperwork, you and your employees can quickly locate documents by simply searching for each document’s assigned keyword. With scanning services, digital files are indexed using specific single names for files and/or extract various fields of information from an image to create layers of folders to recognize the files.

Additionally, company documents that are digitized not only provide an extra layer of security to your files but they limit the potential for documents becoming lost or damaged, saving you and your team time in the long-run.

Digitizing paperwork eliminates the need for warehouse space, enabling you to reduce costs on storage (as well as office supplies).

Yes, document scanning is a highly-secure process. Turn Source Imaging takes great efforts to ensure all documents and information in them are protected both cyber-wise and physically. Our facility is equipped with security cameras, motion sensors, and firewalls that help us monitor how our employees handle clients’ documents. Furthermore, we built sufficient security into many of our processes, such as inventory tracking and quotas, when employees complete projects. In addition, every project we take goes through a strict chain of custody and we comply with the privacy laws of HIPPA (Health Insurance Portability and Accountability Act) and ITAR (International Traffic in Arms Regulations).

Many clients are curious if the quality of images and color will be retained when specific documents are scanned. The answer? Yes. Below are some frequently asked questions we receive when it comes to color scanning and photos.

Yes, all documents scanned are scanned within their original colors.

Yes, scanned documents produce high-quality images. Resolutions can be scanned that range from 200DPI to 1200DPI, depending on the file size and original image quality. A sample scan can be provided upon request.

Yes, on-site services can be provided upon request. Please note, this is a custom service and requires specific charges separate from the document scanning.

The cost of document scanning services in Los Angeles depends on a few factors, such as the number of pages being scanned, the types of documents involved (books, maps, backfiles, journals, hand notes, etc.), the number of obstructions involved (including wrinkles, staples, clips, and any general wear and tear), and if any additional services are required (such as shredding).

Yes, like the other services we offer, we also charge for shredding your scanned documents at your request. Shredding, when compared to scanning, is relatively cheap.

The amount of time it takes to scan your documents will depend on multiple factors, including how many documents need to be scanned, the type of documents involved, whether or not a document needs to be scanned as a PDF, the quality of the documents, and whether or not the documents are scanned as a group or to a single field.

Effortlessly convert your paper documents into a usable digital format with Turn Source Imaging. As southern California’s leading document scanning service, we offer convenience, efficiency, and savings to individuals, businesses, and institutions. We’ll create a tailored plan that meets your budget, turnaround time, and expectations.